Questions and Answers

What and how should CGTs record for the project and how should the research be carried out?

The P&G UK project does not wish for CGTs to alter their methods of research and recording. The database and website are being developed to accommodate current research and recording practices. User manuals and training workshops will also be made available to CGTs in order to assist in understanding how current and new research can be submitted for the project.

What if a private owner is unwilling to have the private research included on the website?

Information, gained privately by a CGT or researcher, will only be available to the public on the website if consent from the owner is obtained. The owner can also specify whether the information can be included in the database but as confidential and not available to the public on the website. If no consent is obtained, the information will not be included. Only information that is in the public domain will be included.

Does the size of garden make any difference?

No. If the garden, whatever size, contains ‘special’ or unique features that are worthy of note and the researcher feels should be recorded, it can be included.

How will we the P&G UK project ensure data quality
control?

We have put together a 4-tiered system to ensure quality of data.
1- CGTs should carefully inspect their records before submitting for entry into the database.
2- The Data Entry Staff will be well qualified both in the subject area as well as strong data entry experience.
3- Once information has been entered into the database, CGTs will be invited to check their data and correct any errors. If errors are identified after this point, the system has been built to accommodate future corrections as well.
4- The project will be involving a garden historian as a consultant to screen approximately one in five records for accuracy of research, information provided, and garden terminology.

Who are the Data Entry Staff?

The P&G UK project will be hiring Data Entry Staff who have demonstrated skill and knowledge both in the area of historic parks, gardens and landscapes as well as in data entry. The project will appoint one member of staff to serve as a Lead Data Entry Staff member who will focus on the more complicated submissions. In addition, the project strongly encourages CGTs to involve their own Data Entry Volunteers and enter records directly into the system from within the CGTs. The P&G UK will be providing training for those interested in doing this.

When will we the database and website be available on-line?

The project will have a soft launch in Summer/Autumn 2007 to announce that the system is ready for data entry. The main launch will be held in Spring/Summer 2008 to announce the success of the project.